Planning & Productivity Planning model

Meeting Cost Calculator

Estimate meeting cost per session, week, month, and year.

Meeting Cost Calculator estimates the cost of a meeting from participant count, average hourly rate, meeting duration, and weekly recurrence. Use it to make meeting time visible before changing rituals, staffing, or review cadence.

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Input guidance

Enter participant count and average hourly rate.

How to use this tool

Enter participant count and average hourly rate.
Enter meeting duration and meetings per week.
Review the recurring cost and discuss whether the meeting still earns its time.

Meeting Cost Inputs

Result

Cost per meeting: $520.00

Weekly meeting cost: $1,560.00

Monthly meeting cost: $6,754.80

Annual meeting cost: $81,120.00

Formula or method

Meeting hours are duration minutes divided by 60.
Cost per meeting is participant count multiplied by average hourly rate and meeting hours.
Weekly, monthly, and annual costs multiply cost per meeting by recurrence, using 4.33 weeks per month and 52 weeks per year.

How to interpret the result

Review the task assumptions, timing, handoffs, and output labels before using the result in a larger workflow.

Review note and limitations

Planning results depend on the assumptions, capacity, timing, and handoff rules entered by the user.
Use the output as decision support, then confirm constraints and human factors before changing commitments.

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