Planning & Productivity Planning model

PTO Accrual Calculator

Calculate accrued and remaining paid time off based on annual allowance.

PTO Accrual Calculator estimates earned and remaining paid time off from annual PTO allowance, months worked, and used days. Use it to check a simple accrual estimate before comparing it with an employer policy or HR system.

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Input guidance

Enter annual PTO days.

How to use this tool

Enter annual PTO days.
Enter months worked and PTO already used.
Review earned and remaining days, then confirm policy details such as carryover, caps, and proration.

PTO Inputs

Result

Accrued PTO: 10.00 days

Remaining PTO: 6.00 days

Formula or method

Monthly accrual is annual PTO days divided by 12.
Accrued PTO is monthly accrual multiplied by months worked, with months capped to the 0-12 range.
Remaining PTO subtracts used days from accrued days.

How to interpret the result

Review the task assumptions, timing, handoffs, and output labels before using the result in a larger workflow.

Review note and limitations

Planning results depend on the assumptions, capacity, timing, and handoff rules entered by the user.
Use the output as decision support, then confirm constraints and human factors before changing commitments.

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